Process for Chapters

Description

At the 2017 Congress in Richmond, Virginia, a Motion was passed to establish an annual submission process for Chapters that have successfully been Accredited. This process was to cover a calendar year, thus covering one Alpha’s term. Any Chapter which was not Accredited in the Fall semester submission would have to submit a full submission in Spring semester. Colonies are still required to submit every semester.

The Accreditation process on this page is for use by Chapters.

If you are a Colony, you are required to submit Accreditation each semester and should click here.
Note: If you are a first-semester Colony (i.e., you were Founded this current semester) you are not required to submit anything for Accreditation.

Have questions on the submission process?

Please contact your Chapter’s Leadership Consultant or email the National Office at chiphi@chiphi.org with any questions.

Submission Process

The Fall 2020 Accreditation submission has changed significantly from years past. The Accreditation Committee has developed a new format for the program which is more streamlined in what documentation is required and how a Chapter’s materials are graded. Please take the time to review the updated rubric and other materials so that you are more familiar with our new and updated requirements.

Special Note: With institutions across the country moving to online learning in the spring term, our Chapters found themselves unable to perform the activities they had planned for that term, many of which were also required pieces of the Accreditation process. The Accreditation Committee has determined that it is in the best interest of our Brothers and Chapters that only materials from the fall 2020 term be considered for this Accreditation submission. This will not be the case in future submissions.

In order to ensure this process goes smoothly, please read through and follow the directions carefully. If you have any questions, please reach out to the National Office at chiphi@chiphi.org. Email communications to Chapter Officers about Accreditation requirements and online resources will be send periodically.

Materials for Fall 2020:

Submission Rubric Fall 2020
Chapter Submission Form
Colony Submission Form
Documentation Checklist
Instructions for Submission
FAQ
How to Create a Zip Folder

Deadline

The deadline for the Fall 2019 Accreditation submission is Monday, November 18, 2019, by 11:59 pm local time. Chapters are more than welcome (and encouraged) to submit documents early to their Leadership Consultant by November 4 for review and feedback. Late submissions will be penalized.

Rubric

Chapters are asked to refer to the yearly rubric for assistance with their supporting documentation and Accreditation submission. Please note: the Midyear Report (also available for download on Chi Phi Connect) is now included in the Accreditation program and is not to be submitted separately through Vault as in past semesters. Chapters Accredited through their Fall 2019 submission will still be required to submit their End-Of-Year Report by May 1, 2020.

Templates

The following templates are designed to be a guide for you to use as you prepare Accreditation documents. Please feel free to use them, and if you have any questions regarding these templates or suggestions for additional templates contact Chris Fernandez.

Greek Advisor Letter Template
Alumni Advisory Board Template
Combined Roster
Event Attendance Sheet