Awards Submission Information (due in spring)

SUBMISSION INSTRUCTIONS:

The process for awards submission is very similar to the accreditation submission process. Therefore, please read through and follow the directions below carefully:

  1. Identify which award(s) your Chapter will be applying for and read through the requirements of each.
  2. Gather the documents needed for each award and title them appropriately (i.e. Year in Review Gehring Award-PSI ZETA.) You want to identify what the document is, award it corresponds to, and the name of the Chapter.
  3. All documents must be submitted in PDF format.
  4. When you are ready to submit your application, you will save all your documents to a Zip Folder (If you need a review, use this video: How To Create a Zip Folder).
  5. Email your submission(s) to awards@chiphi.org by the deadline.

Note: If anyone would like to submit their Letter of Recommendation directly to the National Office, please have them email their letter to awards@chiphi.org.

Awards submissions will be due in spring 2017. If you have any questions or concerns regarding the awards submission process reach out to either Erin Caldwell at Caldwell@chiphi.org or your Field Executive.

Chapter Awards

DR. THOMAS GEHRING AWARD FOR CHAPTER EXCELLENCE
The 1980 Chi Phi Congress passed a resolution to recognize Chi Phi’s outstanding Chapters annually. The award for Chapter Excellence was named after Dr. Thomas Gehring, Iota Delta 1960, who served as Grand Zeta until his death. The Gehring Award recognizes Chapters which exemplify the characteristics that define the standards by which other Chapters should be evaluated.

• Applicants for the Gehring award should strive to apply for at least 2 other Chapter Awards.

Provide a year in review narrative that addresses chapter challenges, achievements, improvements, and overall Chapter journey during the academic year.

A letter detailing why the Chapter is deserving of the Gehring Award.

Short and long range chapter goals with progress updates on each.

Letters of recommendation from key alumni, community members, and university administrators.

BATES BLOCK CAMPUS INVOLVEMENT AWARD
Named for E. Bates Block, a former Grand Alpha, Grand Gamma, and Grand Eta, this award is presented annually to the Chi Phi Chapter that has demonstrated the best participation, visibility, and involvement in the leadership of extracurricular activities, student functions, and interrelated programs that promote good will and strengthen their respective College or University.

Address achievements, successes, and improvements made by the chapter in the area of campus involvement during the academic year. Why is the chapter deserving of this award? How is your campus involvement different or superior?

List and provide a description of all activities on your campus led by or participated in by Chi Phi Brothers.

Letters of Recommendation by Alumni Volunteers and/or University Administrators.

 

PHILANTHROPIC ACHIEVEMENT AWARDS
Three awards are given in this category:

The Outstanding Philanthropic Service Award recognizes Chapters that have achieved an exceptional impact on their communities through service (as opposed to financial donations).

The Award for Outstanding Service to the Boys and Girls Club is given to Chapters that have a significant influence on the success of Chi Phi’s official philanthropy as adopted by Congress: the Boys and Girls Clubs of America.

The Philanthropic Achievement Award recognizes chapters that achieve an overall level of philanthropic success, on all levels and in all ways.

Please note: Philanthropy efforts refers to money raised for a charitable organization, while community service is time and effort spent serving a charitable organization directly. Hours spent holding a fundraising event will not be considered community service hours.

Submission Requirements:

Address achievements, successes, and improvements made by the chapter in the area of philanthropy and/or community service during the academic year. Why is the chapter deserving of this award?

List and provide a description of all philanthropy efforts (including dollars raised) and/or community service efforts (including total number of service hours) led by or participated in by Chi Phi members.

Letters of Recommendation by Alumni Volunteers and/or University Administrators.

AWARD FOR OUTSTANDING RISK MANAGEMENT PRACTICES
The Award for Outstanding Risk Management Practices was established by the 140th Congress of the Fraternity to recognize those Chi Phi Chapters which demonstrate excellence in overall risk management programming and practices.

Address why the Chapter deserves the Award for Outstanding Risk Management Practices including challenges, successes, and improvements the Chapter has made in this area of operations. The Chapter should address efforts to educate and implement good practices which address all areas of the Personal Safety Policy, not just alcohol policies.

Letters of recognition and support from key alumni, your Greek Advisor, community members, and any other individuals whom you may deem appropriate.

 

OUTSTANDING NEW MEMBER EDUCATION PROGRAM
The 149th Chi Phi Congress in Austin, TX approved this award in an effort to recognize Chapters who have outstanding, comprehensive, value based new member education programs.

*Chapters who were mandated to revise their New Member Education process during the academic year are ineligible to be considered for this award.

Submission Requirements:

The New Member Education Plan. Plan should include the following sections:

Purpose

Goals

Initiated and new member expectations/restrictions

A syllabus of educational areas and events with descriptions.

250-500 word summary answering the following questions:

Why is the program outstanding?

How does it incorporate the values of the Fraternity?

Why does the program deserve to be recognized?

OUTSTANDING TOTAL MEMBERSHIP EDUCATION PROGRAM
At the 149th Chi Phi Congress in Austin, TX this award was approved in an effort to recognize Chapters who have implemented outstanding, comprehensive, total membership education programming which incorporate education for the betterment of fraternal understanding, personal development, and leadership development.

Submission Requirements:

A comprehensive Total Membership Education Plan. Plan must include the following sections:

Purpose

Goals

A list of educational events/programs with descriptions held during the academic year.

A 250-500 summary answering the following questions:

Why is the program outstanding?

How was the program implemented within the Chapter?

Why does the program deserve to be recognized?

 

OUTSTANDING ALUMNI EVENT
At the 149th Chi Phi Congress in Austin, TX this award was approved in an effort to recognize an outstanding Chapter Event that promotes positive alumni relations.

Submission Requirements:

The Chapter should provide a description of the event it would like considered. The description should also include information regarding the planning and implementation of the event, number of alumni and guests in attendance, and a rationale for why this event should be considered for this award.

 

OUTSTANDING NEWSLETTER AWARD

Address achievements, successes, and improvements in this area along with the process used to develop an alumni newsletter.

Submit copies of all alumni newsletters created during the academic year.

 

OUTSTANDING WEBSITE

Include a link to the Chapter’s website.

Your submission should address website maintenance and updating procedures as well as key strategies and reasons for the design and layout of the site. If applicable feel free to add information about challenges, successes, and changes made this year.

Individual Recognition Awards

NOTE: Nominations for individual awards can be made by any Chi Phi Brother. Individual nominations will be accepted via e-mail. Nomination materials should be sent to awards@chiphi.org no later than May 1, 2017. For more information on each award, please visit Chi Phi Awards at the Chi Phi homepage.

WILLIAM M. BYRD ALUMNUS OF THE YEAR AWARD
This award, named for Br. William M. Byrd, Nu 1953, a Trustee and former Grand Zeta, recognizes the Chi Phi alumnus who has best distinguished himself in activities and service to (and on behalf of) the Fraternity.

A letter outlining this man’s accomplishments and contributions to society and Chi Phi fraternity along with why this man is deserving of this award.

Letters of support from alumni members, undergraduate members, and/or university administrators.

CHAPTER ADVISOR OF THE YEAR AWARD
Awarded annually, this recognition distinguishes the top Chapter Advisors within the Fraternity. Nominations must come from the Chapters themselves.

A letter addressing why this individual is deserving of the Chapter Advisor of the Year Award.

Letters of support from alumni volunteers, undergraduate members, and/or university administrators describing this person’s effect on the lives of undergraduate members and chapter leadership.

 

CARL J. GLADFELTER LEADERSHIP AWARD
This award is presented annually to a graduating Chi Phi Brother who has exemplified himself in leadership and service to his Chapter and to the Fraternity. It is named for Carl Gladfelter, Alpha-Tau 1933, a former Grand Alpha and National Director. One of the most influential leaders in our Fraternity’s long history, Brother Gladfelter was a long-time advocate of undergraduate leadership development and recognition throughout Chi Phi.

A letter addressing why this man is deserving of the Carl J. Gladfelter Leadership Award.

A list and description of all campus, Chapter, community, and Fraternity activities participated in or led by this Chi Phi during his collegiate career.

Letters of support from alumni volunteers, undergraduate members, and/or university administrators

 

WILLIAM D. PARR ZETA AWARD
This award is presented annually to a Chapter Zeta that has demonstrated excellence in performing the duties of that office. It is named for William D. Parr, Pi (Kentucky Military Institute) 1880, a former Grand Zeta in recognition of the importance that our customs and heritage have within our Fraternity.

A letter addressing why this man is deserving of the William D. Parr Zeta Award.

List and describe the required and additional responsibilities undertaken by this man that make him deserving of this award. How and why was this man an excellent Chapter Zeta

Letters of support from alumni volunteers, undergraduate members, and/or university administrators

 

AWARD FOR ATHLETIC EXCELLENCE
The Award for Athletic Excellence was established by the 137th Congress of the Fraternity to recognize a Chi Phi Brother who demonstrates excellence in athleticism, bringing distinction upon himself and upon his Fraternity.

A letter addressing why this man is deserving of the Athletic Excellence Award.

Letters of support from athletic coaches, trainers, alumni volunteers, undergraduate members, and/or university administrators

 

BEN WAYNE GREIG, JR. AWARD FOR OUTSTANDING CHAPTER SCHOLASTIC CHAIRMAN
The Award for Outstanding Chapter Scholastic Chairman was established by the 141st Congress of the Fraternity to recognize a Chapter Scholastic Chairman who demonstrates excellence in overall scholastic programming and practices.

Letter addressing why your Chapter’s Scholastic Chairman is deserving of the Outstanding Scholastic Chairman Award.

Letters of support from key alumni, the Chapter’s Faculty Advisor, University Greek Advisor, and/or other individuals you deem appropriate.