Awards Submission Information: Due May 1, 2017

SUBMISSION INSTRUCTIONS:

The process for awards submission is very similar to the accreditation submission process. Therefore, please read through and follow the directions below carefully:

  1. Identify which award(s) your Chapter will be applying for and read through the requirements of each.
  2. Gather the documents needed for each award and title them appropriately (i.e. Year in Review Gehring Award-ETA THETA.) You want to identify what the document is, award it corresponds to, and the name of the Chapter.
  3. All documents must be submitted in PDF format.
  4. When you are ready to submit your application, you will save all your documents to a Zip Folder (If you need a review, use this video: How To Create a Zip Folder).
  5. Email your submission(s) to awards@chiphi.org by May 1, 2017 by 11:59 p.m.

Note: If anyone would like to submit their Letter of Recommendation directly to the National Office, please have them email their letter to awards@chiphi.org.

Awards submissions are due MAY 1, 2017 by 11:59 p.m. (No late submissions will be accepted). If you have any questions or concerns regarding the awards submission process reach out to either Erin Wilensky Caldwell at Caldwell@chiphi.org or your Field Executive.

Chapter Awards

The following awards WILL require a submission packet from the Chapter. Please be sure to review the requirements carefully and contact Erin Wilensky Caldwell, Director of Member Education, with any questions at Caldwell@chiphi.org. You can also reach out to your Field Executive.  

THOMAS GEHRING AWARD FOR CHAPTER EXCELLENCE
The 1980 Chi Phi Congress passed a resolution to recognize Chi Phi’s outstanding Chapters annually. The Award for Chapter Excellence was named after Dr. Thomas Gehring, Iota Delta 1960, who served as Grand Zeta until his death. The Gehring Award recognizes Chapters which exemplify the characteristics that define the standards by which other Chapters should be evaluated.

  • Applicants for the Gehring award should strive to apply for at least 2 other Chapter Awards
  • Provide a year in review narrative that addresses the Chapter’s challenges, achievements, improvements, and overall journey during the 2016-2017 academic year.
  • A letter detailing why the Chapter is deserving of the Gehring Award.
  • List of short and long term Chapter goals with progress updates on each.
  • Description of risk management policies and how the Chapter exceeds in this area.
  • Description of all philanthropy and community service events hosted and/or participated in throughout the year along with a description of how the Chapter’s efforts have made a positive impact on the community.
  • Description of how the Chapter has worked on Alumni engagement and outreach and the effects of those efforts.
  • Description of all Total Membership Education performed throughout the year along with a description of how these educational sessions have made a positive impact on the Chapter and/or community.
  • Identifies participation at National Programming events (i.e. Alphas Academy, Regional Leadership Alliances, and College of Excellence) and discusses the impact these programs have had on the Chapter.
  • Three (3) Letters of recommendation from Key Alumni, Community Leaders, and University Administrators.

 BATES BLOCK CAMPUS INVOLVEMENT AWARD
Named for E. Bates Block, a former Grand Alpha, Grand Gamma, and Grand Eta, this award is presented annually to the Chi Phi Chapter that has demonstrated the best participation, visibility, and involvement in the leadership of extracurricular activities, student functions, and interrelated programs that promote good will and strengthen their respective College or University.

  • Address achievements, successes, and improvements made by the Chapter regarding campus involvement during the 2016-2017 academic year. Why is the Chapter deserving of this award? How is your campus involvement different or superior?
  • List and provide a description of all activities on your campus led by or participated in by Chi Phi Brothers.
  • Three (3) Letters of Recommendation by Alumni Volunteers and/or University Administrators.

OUTSTANDING PHILANTHROPIC SERVICE AWARD
This award recognizes Chapters that have achieved an exceptional impact on their communities through actual service (as opposed to just financial donations).

  • List and provide a description of all philanthropy efforts (including dollars raised) and/or community service efforts (including total number of service hours) led by or participated in by Chi Phi members.
  • At least two (2) letters of recommendation by Alumni Volunteers, University Administrators, and/or organizations with which the Chapter sponsored.

AWARD FOR OUTSTANDING SERVICE TO THE BOYS AND GIRLS CLUB
This award is given to Chapters that have a significant influence on the success of Chi Phi’s official philanthropy as adopted by Congress: The Boys and Girls Clubs of America.

  • List and provide a description of all involvement with the Boys and Girls Club throughout the 2016-2017 academic year. Detailed submission should address types of activities, number of Brothers involved, hours (if applicable, money) donated, and impact made on the community.
  • At least two (2) letters of recommendation by Alumni Volunteers, University Administrators and/or a representative from the BGCA.

PHILANTHROPIC ACHIEVEMENT AWARD
This award recognizes Chapters that achieve an overall level of philanthropic success, on all levels and in all ways.

  • Address achievements, successes, and improvements made by the chapter in the area of philanthropy and/or community service during the 2016-2017 academic year. Why is the chapter deserving of this award?
  • List and provide a description of all philanthropy efforts (including dollars raised) and/or community service efforts (including total number of service hours) led by or participated in by Chi Phi members.
  • At least two (2) letters of recommendation from Alumni Volunteers, University Administrators, and/or representatives from organizations impacted.

Please note: Hours spent holding a fundraising event will not be considered community service hours.

AWARD FOR OUTSTANDING RISK MANAGEMENT PRACTICES
The Award for Outstanding Risk Management Practices was established by the 140th Congress of the Fraternity to recognize those Chi Phi Chapters which demonstrate excellence in overall risk management programming and practices. The award will be given to a Chapter that excels in the definition and implementation of their Social Event Policy plan and Crisis Management Plan as well as the level of education provided to all members and the community regarding best risk management practices.

  • Submit copies of the Social Policy Plan, Guest lists, Crisis Management Plan, along with all Risk Management Programs hosted throughout the 2016-2017 academic year.
  • Detailed description of how these policies are implemented, successes and challenges faced in regards to risk management, chapter goals to achieve stronger risk management practices within the Chapter and/or the community, and steps the Chapter is taken to meet those goals.
  • At least two (2) letters of recommendation from Alumni Volunteers and or University Administrators.

 

The following awards WILL NOT require a submission packet from the Chapter. Selections for the below awards will be chosen from Accreditation submissions. Contact Erin Wilensky Caldwell, Director of Member Education, with any questions at Caldwell@chiphi.org.

OUTSTANDING TOTAL MEMBERSHIP EDUCATION PROGRAM
At the 149th Chi Phi Congress in Austin, Texas, this award was approved in order to recognize Chapters who have implemented outstanding, comprehensive total membership education programming which incorporates education for the betterment of fraternal understanding, personal development, and leadership development.

OUTSTANDING ALUMNI EVENT
At the 149th Chi Phi Congress in Austin, Texas, this award was approved in order to recognize an outstanding Chapter Event that promotes positive Alumni relations. The event will be reviewed for effort, outreach, and impact made on both the Alumni and Undergraduate men.

OUTSTANDING NEWSLETTER AWARD
This award is designed to recognize the achievements, successes, and improvements in the area of Alumni newsletter development. The newsletters will be reviewed for pertinent and relevant content along with Alumni outreach and engagement.

OUTSTANDING COMMUNICATION/PUBLIC RELATIONS
This award is designed to recognize those Chapters that have excelled in promoting the values of the Fraternity through various social media outlets (website, Facebook, Instagram, Twitter, etc.). The Chapter’s public relations and communications efforts will be reviewed for level of activity, engagement, and promotion of values and philanthropic/service efforts.

Individual Recognition Awards

NOTE: Nominations for individual awards can be made by any Chi Phi Brother. Individual nominations will be accepted via e-mail. Nomination materials should be sent to awards@chiphi.org  no later than May 1, 2017.

WILLIAM M. BYRD ALUMNUS OF THE YEAR AWARD
This award, named for Br. William M. Byrd, Nu 1953, a Trustee and former Grand Zeta, recognizes the Chi Phi Alumnus who has best distinguished himself in activities and service to (and on behalf of) the Fraternity.

  • A letter outlining this man’s accomplishments and contributions to society and the Chi Phi Fraternity along with why he is deserving of this award.
  • At least three (3) letters of support from Alumni members, Undergraduate members, and/or University Administrators.

CHAPTER ADVISOR OF THE YEAR AWARD
Awarded annually, this recognition distinguishes the top Chapter Advisors within the Fraternity. Nominations must come from the Chapters themselves.

  • A letter addressing why this individual is deserving of the Chapter Advisor of the Year Award.
  • At least three (3) letters of support from Alumni volunteers, Undergraduate members, and/or University Administrators describing this person’s effect on the lives of Undergraduate members and Chapter leadership.

CARL J. GLADFELTER LEADERSHIP AWARD
This award is presented annually to a graduating Chi Phi Brother who has exemplified himself in leadership and service to his Chapter and to the Fraternity. It is named for Carl Gladfelter, Alpha-Tau 1933, a former Grand Alpha and National Director. One of the most influential leaders in our Fraternity’s long history, Brother Gladfelter was a long-time advocate of Undergraduate leadership development and recognition throughout Chi Phi.

  • A letter addressing why this man is deserving of the Carl J. Gladfelter Leadership Award.
  • A list and description of all campus, Chapter, community, and Fraternity activities participated in or led by this Chi Phi during his collegiate career.
  • At least three (3) letters of support from Alumni volunteers, Undergraduate members, and/or University Administrators.

WILLIAM D. PARR ZETA AWARD
This award is presented annually to a Chapter Zeta that has demonstrated excellence in performing the duties of that office. It is named for William D. Parr, Pi (Kentucky Military Institute) 1880, a former Grand Zeta in recognition of the importance that our customs and heritage have within our Fraternity.

  • A letter addressing why this man is deserving of the William D. Parr Zeta Award. List and describe the required and additional responsibilities undertaken by this man that make him deserving of this award. How and why was this man an excellent Chapter Zeta?
  • At least two (2) letters of support from Alumni volunteers, Undergraduate members, and/or University Administrators.

AWARD FOR ATHLETIC EXCELLENCE
The Award for Athletic Excellence was established by the 137th Congress of the Fraternity to recognize a Chi Phi Brother who demonstrates excellence in athleticism, bringing distinction upon himself and upon his Fraternity.

  • A letter addressing why this man is deserving of the Athletic Excellence Award. Letter should include any activities the member has participated in and how he is a positive influence on the Chapter.
  • At least two (2) letters of support from athletic coaches, trainers, Alumni volunteers, Undergraduate members, and/or University Administrators.

BEN WAYNE GREIG, JR.  AWARD FOR OUTSTANDING CHAPTER SCHOLASTIC CHAIRMAN
The Award for Outstanding Chapter Scholastic Chairman was established by the 141st Congress of the Fraternity to recognize a Chapter Scholastic Chairman who demonstrates excellence in overall scholastic programming and practices.

  • Letter addressing why your Chapter’s Scholastic Chairman is deserving of the Outstanding Scholastic Chairman Award. Letter should address the influence the Chairman had on the Academic Plan, any academic progress made within the Chapter, along with any additional ideas the Chairman has implemented to ensure that academics stay a priority for all members.
  • At least two (2) letters of support from Key Alumni, the Chapter’s Faculty Advisor, University Greek Advisor, and/or other individuals you deem appropriate.